The City of Lenexa Municipal Services Department is currently accepting applications for a full-time Administrative Assistant who is proficient with technology and has excellent verbal and written communication skills to join our team.

The ideal candidate will:

• enjoy being a member of a fun and supportive team
• have a passion for public service
• excel at customer service

Why come work with us? At the City of Lenexa, our employees are dedicated to the City’s core values – integrity, service, teamwork, dedication, vision and caring. We all chip in to deliver exceptional customer service. You’ll have the opportunity to work on projects that impact and support the community we serve.

Position Summary
Performs a wide variety of responsible and complex administrative duties in support of operations staff. Develops and maintains a variety of computer and office files, records, and reports. Provides information and assistance to division managers, citizens, vendors, and the public; and performs related duties, as necessary.

Essential Functions, Duties, and Responsibilities

• Provides administrative support for operations division personnel including technical support on basic computer and software operation.
• Conducts new employee hiring and on-boarding activities for Municipal Services staff (e.g., manages applicant tracking system, phone screens applicants, schedules interviews).
• Partners with the Human Resources Recruiter to initiate pre-employment screening.
• Maintains on-going communication with applicant throughout the hiring process.
• Responds to the public and city staff in a courteous manner; provides information and assistance to the public; enters and assigns service requests. Makes decisions on contracts and public inquiries.
• Coordinates placement of equipment for auction, monitors and tracks progress, and communicates with bidders; performs final closeout on bid items.
• Maintains database on fixed assets for vehicles and equipment; provides support information to Legal and Finance departments; develops and maintains complex spreadsheets and databases as needed.
• Prepares purchase order requisitions; reviews invoices; assists with budget spreadsheets.

Additional Examples of Work Performed

• Researches and compiles data for special projects; prepares routine reports.
• Coordinates the creation and distribution of all bid documentation for vehicles and equipment; attends bid openings; oversees distribution of awarded contracts.
• May receive, sort, and distribute mail.
• Maintains calendars and schedules of activities, meetings, and various events; coordinates activities with other departments, public, and outside agencies; coordinates travel arrangements.
• Processes personnel, payroll, and purchasing information; orders and maintains office supplies; and reconciles invoices.
• Performs miscellaneous and general office duties as needed.
• Compliance with all policies and standards.

Qualifications
Minimum: High school diploma or G.E.D. and two to four years of administrative experience; or Associate’s degree in office management or related area and two years of administrative experience; satisfactory credit history. Must complete required NIMS IS-100 and IS-700 training within three months of employment.

Desired: Four years of construction management, local government, or field operations experience.

Compensation and Benefits
Hiring range starts at $19.71 to $22.18 per hour dependent on qualifications and directly related experience. The City of Lenexa offers a comprehensive benefits package including:

• Low-cost premiums for medical, dental, and vision insurance
• Free or low-cost on-site medical clinic
• 4% employer retirement contribution with optional 2% match
• A pension plan via the Kansas Public Employees Retirement System (KPERS)
• 10 paid holidays per year
• Minimum of 2 weeks of vacation during first year
• Paid sick leave and personal leave (bonus personal leave during first year)
• Six weeks of parental leave at full pay
• City-paid short-term and long-term disability plans
• Tuition reimbursement up to $3,500 per year
• Free employee membership to the Lenexa Rec Center

City of Lenexa strives to be an inclusive place to work. Offers of employment are conditioned upon successful completion of a pre-employment physical, drug screen and background check. Candidates with prior criminal convictions are encouraged to submit applications for positions where they meet the minimum and/or desired qualifications and will not automatically be excluded from the recruitment process.

To apply please complete an online application and include a resume AND cover letter. Applications will be reviewed as they are received.

As an equal opportunity employer, the City of Lenexa strives to treat all employees fairly, with consistency and respect, while providing a positive, challenging and rewarding work environment. We value and encourage diversity in our workplace.